1. Voluntary electronic transactions
1.1 The parties may use electronic records and signatures when authorised representatives expressly agree and applicable requirements are satisfied. A person signing for an organisation represents that the person has authority for the identified transaction. The screen shall identify the document and version being accepted and provide a reasonable opportunity to review and retain it.
1.2 A typed name is evidence of the intent expressed at the time of signing; it is not by itself independent identity verification, notarisation or a certificate-based digital signature. VEXO may request further verification or a different execution method where warranted. No statement here makes an unauthorised signature valid.
2. Scope of consent and access
2.1 Consent covers the records identified in the signing workflow, related delivery communications and agreed copies. It does not automatically authorise unrelated marketing, acceptance of future revised terms or signing on behalf of another legal entity. A signer shall review the complete agreement, schedules and required commercial fields before execution.
2.2 The signer needs a device capable of viewing the displayed documents and retaining the offered PDF. If the signer cannot access or save them, the signer should stop and request another method from VEXO. Additional consumer-consent requirements, if applicable to a particular transaction, must be implemented rather than presumed satisfied by these business-to-business provisions.
3. Delivery addresses and corrections
3.1 The signer shall confirm the registered address and any preferred contract-copy address and shall have authority to disclose the signed document to each recipient. An alternate address may receive confidential company and signature information. Report an incorrect address promptly through a verified contact.
3.2 A submission receipt, durable email queue entry or sending-service acceptance does not prove inbox delivery or actual reading. The downloadable signed copy should be retained immediately. Delivery failure does not authorise a system to create a second signature or change the accepted document without the signer’s instruction.
4. Record integrity and countersignature
4.1 The retained record should identify the document version, completed fields, signature expression, timestamp, consent text and submission reference. Material edits after signing require a recorded amendment or a new execution process as appropriate. A version hash can support integrity checking but does not independently establish the signer’s identity.
4.2 An applicant’s electronic signature does not supply VEXO’s signature, approve credit or approve a carrier. Where countersignature is required, acceptance remains incomplete until the required authorised action occurs. Signed originals, consent evidence and delivery records should be retained under the applicable retention policy.
5. Withdrawal, alternative methods and disputes
5.1 A party may request a non-electronic method for future transactions by contacting VEXO. Any operational conditions should be explained before that method is used. Withdrawal for future transactions does not erase a previously valid signature or existing recordkeeping duties.
5.2 A person disputing attribution should promptly identify the reference and nature of the concern. VEXO should preserve the record and investigate without silently modifying it. Legal effect, authentication and enforceability are determined by the facts, applicable law and controlling agreement, not by a website label.